The Ins and Outs of Leasing Copier Machines for a Small Business

View PDF | Print View
by: fredwherhouser23
Total views: 3
Word Count: 624
Date: Thu, 3 Feb 2011 Time: 6:58 PM
0 comments

The Ins and Outs of Leasing Copier Machines for a Small Business
business woman image by Mat Hayward from Fotolia.com
Today, photocopy machines Copier Leasing are an essential aspect of a small or large business. Most small businesses lease rather than purchase copiers. The positive side of leasing reflects in lower cash expenditures (i.e paying high repair bills and purchasing replacement toner and other supplies.) A copy machine lease period can run from several months to a year . Sometimes even longer depending on your company's need. Companies that have high volume of photocopies usually want to lease their copy machines because after many years not only what will the repair bills be expensive but after 2 to 3 years their copy machines may be outdated. Here's the In's and Out's of how to lease a copier for a small business.
Step One: Determine the main purpose of the copy machine
copy machine image by Mat Hayward from Fotolia.com Before contacting a copier service representative, you will need to determine how the copier will serve your business: As a solitary copier or part of a network? Such features as collating, stapling, or printing both sides? Quantity of copies per month? color copying. Maybe other advanced features that just came out?
Step Two: What Coverage is Right for You?
dollar rate image by Igors Leonovs from Fotolia.com Determine what your lease covers. Should you want a flat monthly rate that covers everything from installation, maintenance, and ink/toner replacement. Analyzing these needs will help avoid over expenditure and keep you office overhead low. There are some items that are not covered by the lease, paper and staples are some of them.
appointment book image by Gale Distler from Fotolia.com Step Three: Contacting an Agent
When ready to make an appointment, contact at least three different copier representatives. Each representative should give a demo of their machine. Be sure to ask questions especially regarding the lease agreement. Don't be pressured to make any commitments until you have completed your research. Most of all you wannabe sure that they have a reliable servicing planning case a machine breaks down, for example you don't want somebody to show up two days after you've made a service call. Check the Internet for ratings on that company, do they have bad ratings are people complaining of slow service.
Step Four: Comparing Leasing Terms
business woman,making notes image by Allen Penton from Fotolia.com Compare different offers of leasing agreements. Consider the financing terms, the reliability of the equipment, and the maintenance section of the contract. Be wary of service/maintenance agreements that demand unreasonable high monthly or annual copy volume. Instead, expect and demand your service plan: (1)to charge you only an estimated monthly or annual volume of copies (2)to provide all repair and maintenance services, including a replacement copier in case of breakdowns, and (3) to limit a rate hike on an annual service contract of no more than 8% per year.
Step Five: Delivery and Installation
contact us image by dead_account from Fotolia.com After contacting the representative agent for the copier, review the lease and finance terms once again before signing the agreement and making the delivery and installation appointment. Typically, of the coppery are leasing company will deliver the copy machine to your business. They will train you on the spot on how to use a machine. This is a good time to verify that the a machine actually works.

About the Author

Copier Renting